Assigning your stock items to a designated supplier allows you to easily track and process purchase orders. Before assigning a supplier, make sure each supplier’s details are added and configured in Back Office.

Assigning a default supplier isn't required to send purchase orders. However, it can make the process of ordering supplies more efficient by automatically grouping items under your selected supplier.

What’s in this guide?

Assigning suppliers to individual products
Assigning suppliers in bulk
Frequently asked questions

Assigning individual products to suppliers

Only one default supplier can be assigned to each product at a time. It's recommended to include sizes or quantities in product names to make tracking and ordering supplies easier. 

To assign individual products to suppliers: 

1. Log in to Back Office with your Lightspeed credentials. 
2. From the navigation menu, select Products > Suppliers. 
3. Use the Search field on the upper right to search for products you want to assign a supplier to. 
4. (Optional) You can also use the Advanced filter by clicking the down arrow next to the search box. You can search by Product Name, Category, Barcode, or Tags, then click Filter. 
5. In the Default Supplier column, use the dropdown menu to select and assign a supplier.  Changes here are saved automatically.

Assigning suppliers in bulk

You can use the bulk option to assign products to multiple suppliers. This is useful for assigning a new supplier to multiple products or updating supplier details for seasonal or frequently restocked items.  

To assign suppliers in bulk: 

1. From the navigation menu, select Products > Suppliers. 
2. Tick the items to assign a supplier to. 
3. Under the Bulk Options dropdown, select Supplier. 
4. Under the Select supplier dropdown, select the supplier name to assign to the products. 
5. Click Apply. 
   

Frequently asked questions

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