Managing your stock efficiently starts with correctly adding and configuring items in Lightspeed Restaurant. This guide covers how to add stock items, configure their settings to ensure they're properly set up for use in stock counts, purchase orders, and recipe creation.  

What’s in this guide?

Adding stock items
Configuring stock item settings
Frequently asked questions

Adding stock items

Before adding items, ensure you have enabled Produce and subscribed to any plan. Add stock items the same way as adding regular products in Lightspeed Restaurant. 

There are two types of stock items:

• Stock items bought and sold on the POS, such as keep cups, pre-made cupcakes.
• Stock items bought but not sold on the POS, such as butter, flour, and eggs.

To add stock items:

1. Log in to Back Office with your Lightspeed credentials.
2. From the navigation menu, select Products > Add Products. 
3. In the Add Products box, fill in the following fields:
   • Product name: For components you purchase, it is best to include their quantity in the name (i.e., not just Milk but use Milk, Full Cream, 2L). 
   • Category: (Optional) Adding your stock items to a category will make them easier to find. You can assign multiple categories if the item belongs to more than one. 
   • Sales Price: If you sell the item, this will be its price on the POS. For stock items that you don’t sell or charge for, enter price 0.
   • Sales Tax: If you sell the item, select the associated tax. For stock items you don’t sell, you still need to select a sales tax. This won’t have any impact unless you start selling it.
4. Click Save and edit product.
5. Under the Product Info page, enter key details such as the description, sell price, cost price, and tax settings. 

You can also bulk upload your stock items using a CSV file.

Configuring stock item settings

Before using your stock items in Lightspeed Restaurant, make sure to set the accounting and inventory settings so they appear correctly in your stock counts, purchase orders, and POS.

Accounting options

Configure accounting options to control how products are handled in your system. You can set whether it's something you buy from a supplier, sell on the POS, or keep track of in stock. 

To configure the accounting options: 

1. Navigate to the Products section in Back Office.
2. Use the search bar to quickly locate products.
3. Click the cogwheel icon on the right of the product to access settings. 
4. Under the Accounting tab, configure the following toggles: 
   
   • I Buy This Item: Enable for items you purchase from a supplier. 
   • I Sell This Item: Enable for items you sell through the POS. 
   • I Stock This Item: Enable for items that need to be included in stock counts. 
     
5. Click Save to apply changes.  

Items added through recipes in Produce are automatically set as raw ingredients. 

Inventory settings

If an item is purchased in bulk, such as boxes, crates, packs, or cartons, you can specify the unit type and quantity per unit. This allows the system to automatically calculate pricing when you create purchase orders by entering the number of units needed. 

To configure the inventory settings: 

1. Navigate to the Products section in Back Office.
2. Use the search bar to quickly locate products.
3. Click the cogwheel icon on the right of the product to access more settings. 
4. Under the Inventory tab, configure whether the product is purchased or made from a recipe:
   • Purchased: Select this for stock items purchased from suppliers.
     
   • Made Here: Select this for items prepared in-store. You will find a link to the product's recipe, which is managed in Produce.
     
5. Click Save to apply changes. 
   
   

Frequently asked questions

What's next?